Welcome

Your Format 1 piece (slides, short video, audio, or infographic) is nearly ready for a real audience: the VET interview examiner, a Work Experience supervisor, or a community contact. Today you turn the working file into a clean publication copy in the right final format, while keeping the editable source safe so you can still fix things later.

Before you start: your Format 1 working file should already be in {{code:Project_Portfolio/09_specialism/sm2/}}. If it is not there yet, tell your teacher straight away. Open the class sample {{code:sm2_sample_deck}} from the shared path your teacher shows (it lives in the shared class folder or in {{code:sm2/}}). Using the sample still counts as today’s practice. Catch-up of your own Format 1 is with your teacher during or after Portfolio Build, not a silent fail.

Warm-up

Think about the last time someone sent you a file you could not open, or a video that took forever to load. What went wrong: the format, the size, or both? Keep that in mind as you choose how to publish Format 1.

Quick export chooser (Format 1)

• Slide deck (PowerPoint for the web / Google Slides): PDF; keep the editable deck. Name: {{code:sm2_vet_presentation.pdf}}
• Short video (CapCut or similar): MP4 at a medium quality preset; keep the project. Name: {{code:sm2_vet_video.mp4}}
• Podcast or voice explainer: MP3 (or M4A if that is all the tool offers); keep the project or raw recording. Name: {{code:sm2_vet_audio.mp3}}
• Infographic or carousel (Canva or similar): high-res PNG or PDF Print; keep the Canva design editable. Name: {{code:sm2_vet_infographic.png}} or {{code:sm2_vet_infographic.pdf}}

File size and compression come next in the live demo, once you have a real number on screen.

How this segment works: your teacher demos a slide deck on the board first (about four minutes on {{code:sm2_sample_deck}}). That shows the habit: open source → quick quality pass → export → open the publication copy → name it → confirm both files → read the size → one reduce action if needed.

Jump to your path: Slides (platform tabs below) · CapCut (video) · Canva (infographic) · Voice tool (audio). Follow only your path after the board demo. Non-slide students skip the slide tabs after watching the habit once.

Mini-path: CapCut → MP4 (dry-run on sample/class project)

1. Open the class sample CapCut project your teacher names (or a temporary copy). Do not fully publish your own Format 1 yet.
2. Play a short stretch and fix anything critical in the project before you export.
3. Tap or click Export. Choose a medium / 1080p preset. Avoid the top “highest quality” or 4K option unless your teacher asks for it.
4. Save or move the practice file into {{code:Project_Portfolio/09_specialism/sm2/}} using the practice name your teacher gives (your real piece later will be {{code:sm2_vet_video.mp4}}).
5. Open the MP4 and play enough to confirm picture and sound are clear for a classroom or interview screen.
6. Confirm the CapCut project (editable source) is still safe, and both project and MP4 are accounted for.
7. Check the MP4 file size. If it is large for school email or upload limits (often about 20–25 MB), re-export on the medium preset again or plan a cloud link instead of an attachment.

Mini-path: Canva → PNG or PDF (dry-run on sample/class design)

1. Open the class sample Canva design your teacher names (or a temporary copy). Do not fully publish your own Format 1 yet.
2. Scan text and images for anything that must be fixed before a practice export.
3. Use Share then Download (or Download directly). Choose PDF Print for multi-page or print-ready, or PNG at high quality for a single graphic. If size is huge, drop PNG quality one step or choose PDF Standard instead of Print.
4. Move or upload the practice file into {{code:sm2/}} using the practice name your teacher gives (your real piece later will be {{code:sm2_vet_infographic.pdf}} or {{code:sm2_vet_infographic.png}}).
5. Open the publication copy and check edges, text, and image sharpness.
6. Confirm the Canva design stays editable in Canva, and the practice publication file sits in {{code:sm2/}}.
7. Read the file size; use a cloud link if it will not travel as an attachment on school systems.

Mini-path: Voice tool → MP3 (dry-run on sample/class recording)

1. Open the sample recording or voice project your teacher names (phone voice memo, online recorder, or editor your teacher approved). Do not fully publish your own Format 1 yet.
2. Listen once for long dead air or a false start; trim in the editable project if you can.
3. Export or share as MP3 (use M4A only if MP3 is not offered, and tell your teacher).
4. Transfer into portfolio: upload the MP3 to your school OneDrive or Google Drive (email-to-self only if your teacher allows it), then move it into {{code:sm2/}} with the practice name your teacher gives (your real piece later will be {{code:sm2_vet_audio.mp3}}). Ask your teacher to check the transfer before Independent Practice if the file is still only on a phone.
5. Play the publication file on the school machine.
6. Keep the editable project or raw take; do not delete it after export.
7. Note the file size and whether you would attach it or share a cloud link.

Common Issues

Your teacher will run a short clinic on the rows that match live problems. Keep this table open as a reference during Independent Practice.