Final Submission and Best Practices

Please note: this module follows the 2026 project brief, whose theme was forests. The State Examinations Commission publishes a new brief each year, with its own theme and its own dates. These lessons will be updated once this year's brief is published. Check the current brief on the SEC website before you begin. In this lesson, you will prepare your project for final submission by creating a zipped file with Report and Artefact folders, anonymising data for GDPR compliance, testing offline on a separate device, completing the signed SEC Authentication Form P.2, avoiding common pitfalls, and retaining a secure school backup.

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1 Objectives
2 Exact Submission Rules from the Brief
3 Confirm Your Folder Structure
4 Anonymise Data and Check GDPR
5 Virus Check and Offline Testing

1 - Objectives

By the end of this lesson you will have:

A single .zip file containing your full project, ready for upload via the Schools Portal
Tested that the report and artefact open correctly on a disconnected device
Ensured all files are virus-free, data is anonymised, and comply with GDPR
Completed the SEC Authentication Form P.2 with signatures
Learned and avoided common pitfalls that cause penalties or forfeited marks
A secure backup copy retained in school until assessment is complete

2 - Exact Submission Rules from the Brief

From pages 7–8 of the official brief:

Submit one zipped file (.zip) through the online Schools Portal (naming convention in your school's circular)
Extracted folder must contain exactly two subfolders: Report and Artefact
Report: Open via index.html; all content local (no online hosts)
Artefact: All code/files; clear structure (e.g., name main program obviously)
All files virus-free and openable; data anonymised (GDPR compliance)
No physical hardware submitted – rely on video/evidence
Penalties for missing files, wrong structure, or inaccessibility

3 - Confirm Your Folder Structure

Double-check you have exactly this (no extras):

Folder	Contents
Report	index.html (main) Any additional HTML/CSS/images/video (all local)
Artefact	All code (e.g., main.py, model.py) Clear naming for main program Data files if needed

If using non-Python/JS code, include it and explain in report.

4 - Anonymise Data and Check GDPR

Scan all files:

Remove any personal info (names, locations, emails) from code, data, or report
No identifiable people in video (use voiceover only)
Replace real data with anonymised versions if needed

Failure to comply with GDPR means marks lost.

5 - Virus Check and Offline Testing

Essential steps to avoid inaccessibility:

Zip your project folder
Copy the .zip to a removable USB
Take to a different device (not used for the project)
Disconnect from internet
Unzip and open index.html – check report, video, links work
Open Artefact files – confirm code runs/evaluates if possible
Run full virus scan on all files

If anything fails, fix now – examiners can't access online repos like Google Drive.

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