Computer Skills

Beginner

60 mins

Teacher/Student led

+95 XP

What you need:
Chromebook/Laptop/PC or iPad/Tablet

KA2 Workshop Part 2: Email to a Named Recipient + Module Recap

Finalise your researched report as a PDF, compose and send a professional email to a named recipient with the attachment, then bank both KA1 and KA2 evidence in your portfolio to complete ICT1.

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1 Introduction
2 Key Concepts
3 Step-by-step: Finalise and Export Your Report as a PDF
4 Step-by-step: Compose and Send the Email
5 Common Issues
6 Portfolio Build: Send Your Own Ka2 Email
7 Ict1 Module Reflection
8 Lesson Summary
Quiz

1 - Introduction

Welcome

Today you finish ICT1 KA2, and the whole ICT1 module. Your researched report becomes a sealed PDF, your email lands in a real inbox, and your Digital_Portfolio is SEC-ready. By the end of this lesson your evidence is banked and you are done with ICT1.

By the end of this lesson, you will be able to:

Finalise, proof and export your word-processed report as a PDF
Compose a professional email to a named recipient with a clear subject, short message and the PDF attached
Confirm both ICT1 KA1 and KA2 evidence are banked in your Digital_Portfolio

Warm-up

Think about a time you had to write a message to an adult you didn't know well: a coach, a supervisor, someone at a Work Experience placement. What was the hardest part of getting the tone right? If you had to write that same message today, what would you do differently?

Teacher Notes

This is the capstone of ICT1. Plan to end on the portfolio check so every student leaves the room with visible evidence that both KA1 and KA2 are banked.

👇 Mark your steps as done as you complete them.

+5 XP

2 - Key Concepts

Four ideas separate today's work (sending something real to a named adult with evidence) from everyday messaging.

Concept	Why it matters	Example
PDF export — a locked copy of your document	A PDF reads the same on every device and cannot be edited by accident.	—
Professional email — short, clear, polite	A well-written email opens doors; a scruffy one closes them.	—
Named recipient — "Dear Ms Murphy" not "To whom it may concern"	Shows you took two minutes to find out who you are writing to.	"Dear Mr Byrne," to your Work Experience supervisor
KA evidence — files that prove you did the Key Assignment	Without evidence in your portfolio, the SEC moderator cannot award credit.	KA2 needs the PDF report AND a screenshot of the email, both in {{code:Digital_Portfolio}}

👇 Mark your steps as done as you complete them.

+10 XP

3 - Step-by-step: Finalise and Export Your Report as a PDF

Take your KA2 research report through a final proofread, then export it as a locked PDF and save it back into {{code:Digital_Portfolio}} as KA evidence.

Teacher Notes

Most students will have already downloaded files; the new bit is re-uploading the exported PDF back into cloud storage so it becomes portfolio evidence.

+15 XP

4 - Step-by-step: Compose and Send the Email

Open your school email, write a professional message to your named recipient with the PDF attached, send it, then capture a screenshot of the sent email as KA evidence. The worked example uses a fictional student, Aoife, emailing her Work Experience supervisor Mr John Byrne about apprenticeship routes in construction, but whether your own report is on childcare, motor trade, hairdressing, retail or anything else, the template plugs in exactly the same way. If you've never taken a screenshot before, don't worry: the final step walks you through the keyboard shortcut for your OS.

Teacher Notes

Walk the room during the Send step. Catch students about to send with a typo in the recipient address; one bounced email can cost 10 minutes. If any student has never taken a screenshot before, demo the snip overlay on the board before they start — most of the room will benefit from seeing the crosshair cursor in action.

+15 XP

5 - Common Issues

Common Issues

Four things commonly go wrong when you send a real email with an attachment for the first time. Here's how to fix each one.

Issue	Solution
My PDF doesn't appear in the attach dialog when I click the paperclip	The PDF downloads to your computer's Downloads folder first, not into the email client. Click through to Downloads (or press {{kbd:Ctrl+J}} in Chrome to see recent downloads). If the PDF isn't there, re-run the Download as PDF step from your word processor.
The email bounces back with "delivery failed" or "recipient not found"	Check the recipient address for typos: {{code:.com}} vs {{code:.ie}}, missing dots, wrong surname spelling. Correct the address and resend. Do not re-attach a second time from scratch; just click Send again on the corrected draft.
My sent email doesn't show up in the Sent folder	The email server can take up to 30 seconds to file the sent copy. Refresh the page once. If it still isn't there after a minute, check your Drafts folder; you may have clicked Save instead of Send.
My PDF is huge and the email won't send	School email attachments typically cap at 20-25 MB. If your report has many large images, open the doc, compress or replace the images with smaller versions, re-export as PDF, and attach the new smaller file.

Teacher Notes

The bounced-email case is by far the most common. A 30-second pre-send check of the recipient field prevents most of these.

+10 XP

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Copyright Notice
This lesson is copyright of Coding Ireland 2017 - 2025. Unauthorised use, copying or distribution is not allowed.

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KA2 Workshop Part 2: Email to a Named Recipient + Module Recap

Teacher Class Feed

1 - Introduction

Welcome

By the end of this lesson, you will be able to:

Warm-up

2 - Key Concepts

3 - Step-by-step: Finalise and Export Your Report as a PDF

4 - Step-by-step: Compose and Send the Email

5 - Common Issues

Common Issues

Unlock the Full Learning Experience

XP